A Buyer's Guide for Commercial Spaces

Bad AV setups aren't just annoying — they cause delays and make your team look unprofessional.

To get an ideal AV setup, you'll need two key pieces of hardware:

1. TV Display

2. Video Conferencing (VC) system that provides clear video and audio

You want the setup to be done in such a way that anyone, from the receptionist to the CEO, can get a meeting going or hook up a laptop to the display monitor in one step.

Whether you need a setup for a conference room, smaller meeting room or even a lobby area, there are certain factors to consider such as room size (number of people who should fit comfortably in the space), room acoustics and the purpose of the space.

Let's break it down.

Room Size

It could be one of the following:

• A small room meant for only 1-4 people

• A larger conference room to fit 6 or more people comfortably

• A lobby that fits 8+ people or open concept space for passerby's?

Room Acoustics

Below are factors to consider:

• Whether the walls are concrete or dry wall

• If there is soundproofing inside the walls already or if you are planning to install soundproofing materials on the outside of the walls

• The ceiling height (8 ft, 10ft or higher)

• The ceiling material (tiles, dry wall or concrete)

Purpose of the space

The function of the room should be clear. If it is a multi-purpose space, that can also impact the AV setup.

You need to know if the space is meant to:

• Hold meetings with ability to conference other people in

• Host presentations where a laptop hooks up to a display

• Have videos running on a loop

• Conduct interviews or one-on-one meetings

• Act as a break room when it is empty

Or maybe it is all or some of the above.

Recommended Hardware & Brands

TVs or display monitors range between 55" and 98" wide. The most popular brands are Samsung or LG.

The recommended brands for video conferencing equipment are Poly or Cisco. They should be compatible for Google Meet, Microsoft Teams or Zoom.

The size of the display monitor tends to adjust based on the dimensions of the space. Large conference rooms usually have large display monitors (75"-98" wide). Smaller meeting rooms have smaller displays (55"-75" wide).

For wider lobby areas with multiple open walls you can have multiple smaller TVs (one on each wall). For smaller lobby areas, you likely only need a single display monitor.

The number and placement of the display monitors depends on the actual dimensions of the space.

At the end of the day, no matter what brands of hardware you decide to use, it should serve the purpose of giving you a setup that functions smoothly without configuration issues or connectivity issues.

For businesses with smaller offices, you can have a simple AV setup that doesn't break the bank.

If you aren't sure what setup makes sense for you, our team can do a walkthrough of your space and advise you on the best option for your needs and budget scope.